Policies | Kelsale-cum-Carlton Parish Council

The Parish Council has a significant number of responsilibities, across a broad range of subjects. As a result it develops and adopts Policies to ensure that it discharges these responsibilities in ways that are aligned with other authorities and bodies across the public sector.

These policies are available below for viewing or downloading, they will each open in a new window.

Data Protection Statement – Adopted May 2020

Kelsale cum Carlton Parish Council is committed to complying not only with the letter but also the spirit of Data Protection Legislation. The accuracy and security of your personal information is a key responsibility of the Council and is recognised as an overriding factor in securing your trust and confidence. You can access the full Data Protection Statement here. It will open on a new page

Data Protection Subject Access Request Form – Adopted May 2020

Data Under the terms of the Data Protection Act 2018, a data subject has the right to access to personal data relating to themselves that is held by the Council in electronic format and/or manual records forming part of a ‘relevant filing system’. You can obtain a copy of the Access Request Form here and it will open in a new page.

Data Retention Policy – Adopted June 2020

This Retention Policy applies to Kelsale-cum-Carlton Parish Council (KcCPC) and covers all records and documentation, whether analogue or digital and are subject to the retention requirements of this Policy. You can access the full Data Retention Policy here. It will open on a new page

Privacy Notice – Adopted January 2020

The Council will from time to time find it necessary to refer to personal information to enable it to carry out its responsibilities. This policy sets out how the Council deals with personal data and how it seeks to safeguard the privacy of the individual.

Data Breach Policy – Adopted June 2020

GDPR defines a personal data breach as “a breach of security leading to accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed”. You can access the full Data Breach Policy here. It will open in a new page

GDPR Risk Assessment – Adopted December 2019

To further safeguard individuals, the Council undertook a Risk Assessment in November 2019 to identify and mitigate risks likely to infringe the seven principles of GDPR. This assessment is available here and will open in a new page.    

Donations Policy – Adopted June 2020

The Council has formalised the basis on which it makes donations to Organisations and Charities. A full copy of this Policy is available here. It will open in a new page.

Complaints Policy – Adopted June 2020

The Council hopes that it will not receive complaints but does nevertheless have a policy that sets out how it will handle an instance where a complaint arises. This policy is available to view or download and will open in a separate window.

Freedom of Information Policy – Adopted September 2019

In line with the Information Commissioner’s Model Publication Scheme, the Council recognises its obligations in respect to the Freedom of Information Act. The ICO’s Model Publication Scheme may be viewed or downloaded here. It will open in a new page.

The derived Freedom of Information Policy adopted by the Council may be viewed or downloaded here and will open in a new window

Electronic Communication Policy – Adopted February 2020

The Council understands that digital and electronic communication may enable it to interact in a manner that improves the communications both within the Council and between the Council and the people, businesses and agencies it works with and serves. To ensure that the Council and Councillors meet the appropriate standards when using these mediums it has adopted an Electronic Communication Policy, available here to view or download. This Policy will be opened in a new window. 

Social Media Protocol – Adopted January 2020

The Council recognises that Social Media has many benefits to many people. It also recognises that the use of Social Media can carry considerable risks whether unwittingly or otherwise. In order to assist Councillors in the use of Social Media whilst conducting Council business, the Council has adopted a Social Media Protocol that can be accessed here and will open in a separate page.

Health and Safety Policy – Adopted October 2019

The Council recognises and accepts its duty as an employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all its employees and any members of the public likely to be affected by its activities as a local authority. The Council will take all reasonable and practicable measures to meet this responsibility. The Councils Health and Safety Policy is available to view or download here and will open in a new window.

Equality & Diversity Policy – Adopted October 2019

The Council is committed to complying with current and future legislation with regard to diversity and equality. The Parish Council believes that meeting the needs of our residents, councillors and staff can only be achieved through recognising and appreciating the value of each individual. A copy of the Equality and Diversity Policy of the Council is available to view or download here and will open in a new page.

Code of Conduct for Councillors – Adopted January 2020

The Council have adopted the Suffolk Local Code of Conduct applicable to Town and Parish Councillors in Suffolk and as such are bound by it. A copy of this Code is available to view or download here and will open in a new page.

Discipline & Grievance Policy – Adopted January 2020

The Council have defined and adopted a Policy and Procedures which aims to facilitate speedy, fair and consistent solutions to an individual employee’s employment grievance(s) or disciplinary status. A copy is available to view or download here and will open in a new page.

Safeguarding Policy – Adopted December 2018

The Council believes everyone has a duty to safeguard children, young people and vulnerable adults. This policy promotes good practice in safeguarding for Councillors, Council Employees and Agents or Contractors to the Council. Additionally it is recomthose using Parish Council facilities. A viewable or downloadabler copy is available here and will open in a new page.

Other Policies

From time to time the Council is impacted by the Policies of other bodies that directly impact the residents. Consequently the Council publish these policies for information.

SCC Verge Cutting Policy – June 2018

A copy of the SCC Highways Verge Cutting Policy, revised in June 2018 is available here for viewing or downloading. This will open in a new page.

 

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